Student Forms & Downloads provides access to practical academic and administrative resources for students.

Student Forms & Downloads

All standard student forms are available digitally through the BIMI Student Portal. This section provides a comprehensive directory of forms, how to access them, who to submit them to, and key deadlines where applicable. Students are strongly encouraged to use digital forms wherever possible to ensure faster processing.

4.1  How to Access & Submit Forms

The vast majority of BIMI administrative processes can be completed entirely online through the Student Portal. To access forms:

1.    Log in to the BIMI Student Portal at portal.bimiedu.com

2.    Navigate to the 'Forms & Downloads' section from the left-hand menu or dashboard

3.    Select the relevant category from the directory (Academic, Financial, Accommodation, Health, etc.)

4.    Complete the online form directly in the portal, or download the PDF version to complete offline

5.    Attach any required supporting documentation (file formats accepted: PDF, JPG, PNG, DOCX; maximum file size: 10 MB)

6.    Submit digitally through the portal — you will receive an automated confirmation email with a reference number within 15 minutes

7.    Track the status of your submission in real time via the 'My Submissions' tracker on your portal dashboard

In exceptional cases where physical submission is required (for example, forms requiring an original wet signature or official stamp), the completed form should be delivered to the relevant office directly. Office locations are listed on each form.

4.2  Academic Forms

Assessment Extension Request Form

Apply for a deadline extension on coursework or assignments

Minimum 48 hours before the original deadline

Examination Deferral Request Form

Request postponement of an examination due to serious illness or exceptional circumstances

As soon as possible; no later than 24 hours before exam

Supplementary Examination Application

Apply to sit a supplementary examination after a marginal fail (D grade)

Within 7 days of official result release

Academic Appeal Form

Formally appeal an examination or assessment result

Within 14 days of written result notification

Credit Transfer Request Form

Apply to transfer credit from prior study at another recognised institution

Submitted at enrolment; assessed by Academic Registrar

Academic Transcript Request Form

Request an official academic transcript (for internship, visa, or transfer applications)

Allow 5–7 working days for processing

Letter of Enrolment Request

Request a formal letter confirming current enrolment status

Allow 3 working days for processing

Research Project Proposal Form

Submit a proposed title and outline for the final-year research project or dissertation

As per Year Coordinator's published deadline

Special Circumstances Declaration Form

Declare a personal difficulty that may have affected recent academic performance

Before or within 7 days after the relevant assessment

Module Feedback Form

Submit anonymous feedback on teaching quality and module delivery

End of each semester

Change of Programme Application

Apply to transfer between academic programmes

First 4 weeks of Year 1 only; subject to availability

4.3  Financial & Fee Forms

Instalment Plan Application

Request a structured payment plan for tuition fees

Before semester commencement

Student Welfare Fund Application

Apply for emergency financial assistance from the Student Welfare Fund

Any time; processed within 5 working days

Scholarship Application Form

Apply for BIMI institutional scholarships (Merit, International, and Hardship)

As per published scholarship cycle — typically April & September

Fee Waiver / Reduction Request

Apply for a fee reduction based on exceptional financial hardship

Subject to review by Finance Committee

Refund Request Form

Apply for a tuition or accommodation fee refund

In line with the BIMI Refund Policy schedule

Sponsorship Declaration Form

Declare third-party sponsorship (government, employer, or family) covering tuition

At enrolment; updated annually

4.4  Accommodation Forms

Accommodation Change Request

Request a room or floor change within the dormitory

After completing minimum 4 weeks in current room

Maintenance Request Form

Report a maintenance issue in your room or common areas

Submit via portal; urgent issues call Ext. 105

Early Checkout Notification

Notify the Residence Office of an earlier than scheduled departure

Minimum 14 days notice required

Guest Visit Approval Form

Register a visitor to the dormitory (for extended or overnight visits with prior permission)

Minimum 48 hours in advance

Room Inventory Dispute Form

Dispute an item on the move-in or move-out inventory checklist

Within 48 hours of move-in or move-out

4.5  Health, Wellbeing & Personal Forms

Counselling Appointment Request

Book a session with the Counselling Centre

Via Student Portal or walk-in; standard wait 2–3 working days

Disability & Learning Needs Disclosure Form

Declare a disability or specific learning need to access support and adjustments

As early as possible; ideally before start of first semester

Reasonable Adjustments Agreement

Agree and formalise examination and learning accommodations

Completed with Disability Support Officer; renewed annually

Health Insurance Enrolment Form

Register for BIMI's student health insurance scheme

Within first 14 days of enrolment

Accident / Incident Report Form

Report a campus accident, near-miss, or health & safety incident

Within 24 hours of the incident

4.6  International Students & Visa Forms

Residence Permit Renewal Support Form

Request documentation from BIMI to support Kyrgyz residence permit renewal

Submit 45 days before permit expiry

Emergency Travel Letter Request

Request a letter confirming student status for emergency travel purposes

24–48 hours turnaround on urgent basis

Change of Passport Notification

Notify the registry of a change in passport number or expiry

Within 14 days of passport issuance

Police Registration Guidance Request

Request support from the International Office in completing mandatory local police registration

Within 7 days of arrival — mandatory for all international students

Important: Submitting false or misleading information on any BIMI official form constitutes academic and professional misconduct and will be investigated under the BIMI Disciplinary Procedure.